The Ready Realty Group is Always Looking for New Talent!

Here we will post any and all job opportunities that are currently available.

To apply for these positions, please fill out our application at ReadyRealtyKWCareers.com.

If you do not apply, you will not be considered.

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We're currently looking for a qualified Transaction Coordinator. Here is a description of the position.


Deliver pre list packet to seller within 24-48 hrs prior to listing consult
Schedule, reschedule and confirm appointments
Perform pre-qualification questionnaire.
Prepare a Listing folder with thank you note, prequal, CMA, ready for each appointment—completed 24 hours after appointment set
Order to install sign/install drive-buy text rider & lockbox, review paperwork.
If listing agent is not available due to conflict of schedule, reschedule or assign/refer out to a listing agent to take appointment with Lead Listing Specialist Approval.
Follow on all action plans assigned to you through our Follow up Boss System


Schedule the Photographer
Save all documents to a listing folder on the Team Google Share Drive
Create a Listing File for the office
Create a Listing Binder for the office
Create Transactions Details Sheet for Listing Binder
Add seller/listing to Follow Up Boss
Send Intro email to Seller – what to expect
Intro phone call to seller
Add to listings to our Active listing tab in our team pipeline
Upload listing docs to Dotloop
Assign Action Plans in Follow Up Boss to begin to add new listing
For your records email to seller – Do not send this email until you have all documents!
Receive photos from Photographer
Create an incomplete listing in MLS and upload photos into MLS
Upload the Sellers Disclosure in MLS
Submit the Loop for the Documents in DOTLOOP and submit for compliance review/approval
Set showings in showings.com
Create Flyer and buyer booklet
“MLS Launch Live” and Email to client for review


Just Listed email blast
Add the Listing to KWLS and Watermark photos
Posting the New Listing to Facebook
Posting the New Listing to Craigslist
Add the Listing to Trulia, Zilllow, Realtor.com
“Active Listing” board
Drop off feature sheets to the property
Happy Grasshopper email blast
Replace Listing Folder contents for Listing Agent
After the Listing is Active
Market Reports in MLS – Assign to client
Feedback
Provide feedback to clients within 24 hrs of showings
Just Sold/Newly Listed Post Card
Assign Post Close Actions Plans in Follow Up Boss and follow checklist


The Transaction Coordinator helps our team service our clients with seamless, top-notch customer service from contract to close allowing our sales staff to focus on what they do best: convert leads into clients & negotiate successful deals resulting in increased commission $! Attention to detail, a systematic approach, creative problem solving, and exemplary customer service & communication skills are necessary to assist the team’s efforts in servicing our clients. The main priority of this position is taking care of the numerous details and checklist items that arise from the time a purchase agreement is accepted until successful closing.

Read and process all contracts
Maintain client files
Schedule all inspections, appraisals, and all other important dates/times
Responsible for effective communication with clients to ensure that fiduciary service is delivered from contract to close
Process all compliance requirements for intra office (Market Center)
Process completed contracts (Complete “Greensheet”)
Prepare addendums and coordinate signing

Keep sales team updated regarding their files
Assign all actions plans in Follow Up Boss for contract to close
Communicate with Keller Williams front desk & market center administrator regarding our files
Responsible for keeping the team updated on the progress of all contracts and advising team members
when they need to be involved in negotiations or problem resolution
Build rapport with co-op agent and/or their assistant

Manage database entry into Follow Up Boss and add notes to all files
Utilize action plans & check lists
Complete to-do’s tasks in Follow Up Boss
Mark activities done
Update contact notes

Follow up on all details, outstanding items, & requests for all files
Obtain preliminary HUD paperwork & obtain agent approval prior to closing
Track & submit all checks to office
Maintain all vendor & service provider files
Participate in implementation and constant improvement of systems
Assist Operation Manager with additional duties as assigned
Job Type: Full-time
Required experience:

  • Administrative: 2 years


Required license or certification:
  • Real Estate License (optional)